Planning an incentive travel program to Brazil is an exciting venture filled with opportunities for team bonding, recognition, and unforgettable experiences. Whether you’re considering rewarding your top-performing employees or celebrating a successful business milestone, one crucial aspect to consider is ensuring that your participants have a safe and uncomplicated travel. Whether they’re heading to the bustling streets of Rio de Janeiro, the lush Amazon rainforest, or the beautiful beaches of Bahia, one thing is for sure: they need to pack wisely. Choosing the right luggage and packing efficiently can make the journey smoother and more enjoyable.

This is where Go Together DMC, experts in incentive travel, can provide valuable guidance to make your Brazilian incentive trip a resounding success.


Selecting the perfect luggage

Choosing the ideal luggage is paramount when embarking on an incentive travel program to Brazil. The right luggage can significantly enhance the overall experience for your participants. Here are some in-depth considerations:

  • Size and Capacity: Begin by closely examining the size and capacity of the luggage. Ensure it complies with the specific requirements of your airline to avoid any unforeseen charges or inconveniences at the airport. Go Together DMC recommends opting for luggage that provides ample room without exceeding the weight restrictions.
  • Material and Durability: Given the diverse terrains and potential adventures your participants may encounter in Brazil, durability is key. Select luggage made from robust materials, reinforced corners, and sturdy zippers to withstand any unexpected challenges along the way.
  • Security Features: Security is a priority when traveling, and your participants’ belongings must remain protected. Look for luggage with advanced locking mechanisms and consider TSA-approved locks for hassle-free airport security screenings.
  • Mobility and Convenience: Think about the ease of mobility, especially if your itinerary involves exploring multiple destinations within Brazil. Rolling suitcases with multidirectional wheels are a popular choice for their maneuverability. However, backpacks may be more suitable if your program includes hiking or outdoor activities.
  • Organization and Accessibility: Efficient packing and easy access to essentials are essential components of a successful trip. Look for luggage that offers well-organized compartments, pockets, and dividers, making it simple for participants to keep their belongings tidy and accessible throughout their journey.


Which suitcase is better, hard or soft?

Your decision between hard-side luggage and soft-sided suitcases largely depends on whether you plan to check them in on the plane or carry them with you. Hard-sided suitcases excel in durability, effectively protecting your neatly packed clothes from the inevitable dings, scrapes, and knocks that occur during transit. However, they tend to be heavier, potentially causing some inconveniences during check-in or when fitting them into the overhead bin.

On the other hand, soft cases are more manageable to carry and lighter in weight but sacrifice some of the protective qualities offered by hard-shell options. They are especially suitable for hold-all luggage or when traveling on trains and buses, as they can be compressed if space is limited during extended journeys.

Regardless of the suitcase’s sturdiness, it’s always advisable to opt for a wheeled suitcase to avoid arriving at your summer holiday destination drenched in sweat with a sore arm. Modern wheeled luggage has made significant improvements, featuring telescopic handles and whisper-quiet, 360-degree wheels for effortless maneuverability from check-in to your airplane seat.

Moreover, there are noteworthy backpacks or shoulder bags available that offer both style and extra storage space for your travels. These are typically best for short trips or as carry-on luggage to ease the strain on your muscles during long journeys. Most of these bags can be purchased and used alongside your chosen suitcase to accommodate in-flight essentials such as books, snacks, a work laptop, and one of our favorite travel pillows to prevent a stiff neck upon arrival.


What should be the size of carry-on luggage?

Regrettably, there isn’t a universal consensus among airlines regarding the exact dimensions and weight restrictions for carry-on luggage. This can be particularly frustrating for travelers who frequently switch between airlines or embark on multi-flight journeys with multiple layovers. However, there are some steadfast guidelines to adhere to when it comes to your carry-on baggage. As a general rule, your suitcase should not exceed 24 inches in height, 16 inches in width, or 10 inches in depth. These measurements serve as a standard reference point, and no airline typically permits larger dimensions.

It’s essential to be aware of this if your carry-on luggage is expandable, as many are, offering the option to increase internal space for last-minute additions like flip-flops. However, utilizing this feature might push your carry-on baggage beyond the acceptable limit, resulting in additional fees for the extra space—consider yourself forewarned. As always, it’s advisable to perform your due diligence and verify the specific airline’s requirements before your flight. Additionally, measure your luggage in advance to ensure a hassle-free check-in experience and a smoother journey overall.


Smart packing tips with Go Together DMC

Once you’ve selected the perfect luggage, it’s time to pack efficiently with the help of Go Together DMC’s expert advice:

  • Essential Documentation: Go Together DMC strongly advises participants to prioritize essential documents such as passports, visas, airline tickets, and travel insurance. These should be securely stored in easily accessible pockets or pouches for quick retrieval during check-ins and customs inspections.
  • Weather-Adaptive Clothing: Brazil’s climate is diverse, ranging from tropical to temperate, so it’s crucial to pack clothing suitable for varying weather conditions. Participants should include lightweight, breathable outfits for hot and humid regions, and warmer clothing for cooler areas. Go Together DMC can provide specific insights into the expected weather at each destination on your itinerary.
  • Versatile Footwear: Footwear choices are vital for comfortable exploration. Participants should pack comfortable walking shoes suitable for city strolls and possibly hiking boots if your program includes nature excursions. Flip-flops or sandals are a must for beach days. To prepare for unexpected weather conditions, waterproof or water-resistant shoes may also be recommended.
  • Toiletries and Medications: In collaboration with Go Together DMC, participants should create a checklist of essential toiletries, including sunscreen, insect repellent, and personal medications. While Brazil has well-equipped pharmacies, having these items on hand ensures peace of mind, especially when traveling to remote locations.
  • Electronics and Adapters: Electronic devices are indispensable for capturing memories and staying connected. Participants should remember to pack chargers, power banks, and any necessary adapters for Brazil’s Type N electrical outlets. Go Together DMC can provide guidance on voltage and plug specifics for each destination on your itinerary.
  • Travel Accessories: To enhance overall comfort and convenience, consider travel accessories such as neck pillows for long flights, reusable water bottles to stay hydrated, and travel-sized laundry detergent for extended stays. These items can greatly enhance the overall travel experience.
  • Local Insights from Go Together DMC: Leverage Go Together DMC’s local knowledge to obtain destination-specific packing advice. This includes understanding cultural norms, dress codes for particular sites, and any unique recommendations or precautions for each location. Go Together DMC ensures that your participants are well-prepared for every aspect of their Brazilian adventure.

The right choice of travel gear and savvy packing techniques are quite essential for any good travel. But when it comes to incentive travel, the best and first asset to ensure a seamless journey is partnering with someone who really understands the matter.

Go Together DMC stands as your dedicated partner in crafting incentive travel solutions, ensuring a bonding experience for your staff that goes far beyond ordinary tourism. We are committed to assisting you at every juncture: from helping you pick the destination in Brazil, to designing activities and all the logistics, besides provide tips tailored to your specific destination.

Reach out to our team of incentive travel experts today and be sure to provide an immersion in Brazil’s awe-inspiring landscapes, delectable cuisine and vibrant cultural tapestry.